Expense management anytime, anywhere

Capture expenses easily

No more pesky paperwork or faded receipts. File expenses on-the-go in 3 easy steps — snap a picture of your receipt with your smartphone or upload a receipt image, enter cost and submit.

• Use on any device (mobile and desktop compatible)
• Automated data collection using OCR technology (coming soon)
• Multi-currency claims are automatically converted to base currency.
• Per-diem expenses

Built-in expense policy

Control employee expenses by defining the rules and limits (in Navisteps) that every employee should keep in mind while incurring expenses on behalf of the company.

• Set expense rules and limits, customisable by departments, seniority or geographical locations
• Get real-time notifications for any policy violation.

Automatic approval workflows

Ensure expense claims pass adequate levels of review and eliminate possible errors by establishing custom approval flows.

• Set up multi-level and criteria based approvals to automatically pass on expense report to the next approver in line.
• In-app and email notifications for tasks.
• Approve or reject in a single click.
• Collaborate through comments.
• Full report audit trail.

Flexible expense reports setup

To make better data-driven business decisions, tailor expense reports to suit your company needs by customising the following settings:

• Project labels
• Tax rates
• Cost centres
• Expense categories
• Departments

Monitor spending in real-time

Get a real-time overview on your business expenses as it happens through a centralised dashboard. Gain actionable expense management insights to make well-informed, data-driven business decisions.

Accounting integrations

Navisteps is user-friendly for finance and accounting! Easily export the expense data to your accounting system in a click. Standardise your pre accounting process with Navisteps and make audit and tax season a breeze.

• Export to default CSV
• Export to Xero compatible CSV
• Download all receipts